Second dimension – Work in progress (WIP)

Limit the number of simultaneous initiatives

The second of the ten dimensions of Agile Portfolio Management is about limiting the amount of 'Work in Progress' (WIP). Many organizations work on too many initiatives at the same time, which makes the lead time of those initiatives too long. The trick is not to work on too much at the same time, in order to accelerate the lead time. This requires transparency and making choices. But also improving collaboration so that acceleration actually takes place.

The Added Value

1. Improved Focus and Productivity in Teams
   By limiting the number of concurrent initiatives, teams can better focus on the most important goals. Teams and employees need to switch less between different tasks. This increases the quality of work and productivity.
2. More Efficient Use of Resources
   Reducing parallel initiatives reduces complexity, which reduces waste and lowers costs.
3. Adapt faster
   With fewer ongoing initiatives that last for a shorter period of time, organizations can make decisions faster and more effectively and therefore adapt more quickly to changing circumstances.

How to Get Started?

1. Use of Explicit Work in Progress (WIP) Limits
   Set limits on the number of concurrent initiatives. Do this explicitly for different columns on the Portfolio Kanban board.
2. Regular Evaluation and Reprioritization
   Conduct regular reviews of ongoing initiatives to assess progress and adjust priorities as needed. Also measure the duration of each initiative. This ensures that the focus remains on the most valuable and strategic initiatives.
3. Transparency and Communication
   Ensure clear communication about the progress and priorities of initiatives. This helps teams stay aligned and promotes a collective effort to achieve strategic goals.

Closing note

Limiting the number of concurrent initiatives within portfolio management offers significant benefits, such as improved focus, more efficient use of resources, and faster adaptation. By implementing WIP limits, regular evaluation, and clear communication, organizations can increase efficiency and agility, which is crucial in a rapidly changing world.